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Pandemic pushes the importance of cloud technologies

Microsoft Inspire, an annual Microsoft Partner Conference for the first time in history, was showcased virtually this year allowing partners from around the world to join.

Partners heard from various inspirational keynote speakers, along with executives taking point on the subject of the changing business and consumer landscape as an effect of the ongoing COVID-19 pandemic.

Gavriella Schuster – Corporate Vice President of Microsoft, in her opening keynote announced the four key areas which are Microsoft’s key focus for FY21, impacting organizations in a post-COVID world:

  • Enabling remote work
  • Business continuity
  • Security
  • Cloud Migrations

Many of the product announcements and future roadmaps at Microsoft Inspire 2020 centered around the theme of making remote work more accessible, “the full value of Microsoft 365 as a secure, remote work collaboration solution” Gavriella said.

Here are some of the main headlines and and product announcements.

The future of Remote Work for Partners

Part of the new “remote everything” movement, Microsoft announced that it’s focus would be on:

  • Empowering employees,
  • Optimizing operations,
  • Transforming products,
  • and Customer Engagement.

What was first considered to be a temporary solution, has now become a permanent shift in the way businesses will operate post COVID-19. By empowering their end customers with new modes of working and building resiliency and rebuild businesses. Delivering more cloud-based enhancements like Windows Virtual Desktop, Microsoft Teams, and Power Platform solutions.

The new face of Microsoft 365 – Microsoft Teams

Microsoft Teams, this year’s ‘game changer’ mentioned through the event was established as the new ‘remote work ecosystem’. Uniting communication and collaboration between employees through one platform.

As partners began the transition around empowering employees through these solutions, security concerns were addressed as data is transferred between digital locations.

“We are helping customers meet compliance requirements and protect their most sensitive information. The new Endpoint Data Loss Prevention in Microsoft 365 helps organizations identify and protect sensitive information across all their endpoints,”

Satya Nadella, Microsoft CEO

Microsoft Inspire 2020 – Product Announcements

Business Applications Announcement

  • Microsoft released a pre-built Power Platform solution that will help customers prioritize health, security, safety and streamline the process of returning employees to the workplace.

Microsoft 365 and Teams updates

  • Power BI personal app for Microsoft Teams – a centralized hub for data visualization and accessibility.
  • Microsoft Lists – a new Microsoft 365 app that facilitates easy information tracking and organization of works. Available in Microsoft Teams by Mid-August.
  • New capabilities in Microsoft Teams to support the first-line workers.

Azure Updates and announcements

  • New multi-factor authentication and Privileged Identity Management support in Azure Lighthouse.
  • Launch of the latest member of Microsoft’s hybrid portfolio – the next generation of Azure Stack HCI. It is the fastest and easiest way to integrate existing datacentres with cloud.
  • New Azure Migrate enhancements to enable customers to conduct richer datacentre assessments.

Dynamics 365

  • Dynamics 365 Customer Voice capability to offer out-of-the-box integration with everyday applications.
  • Preview of Dynamic 365 Connected Store – the AI tool that uses intelligent edge devices like video data and IoT sensor data to deliver triggered alerts and actionable recommendations.
  • General availability of Dynamics 365 Fraud Protection with new capabilities like Account Protection and Loss Prevention.

Extended Meeting Capabilities with Teams Apps

Microsoft is excited to announce new meetings extensibility points that will enable project services like us to expand the Teams meeting experience. With this new capability, developers will be able to build apps or integrate their existing ones within the meeting surface and provide a richer collaboration experiences for users across the entire meeting lifecycle – covering events and actions from before, during, and after a meeting. These new extensibility points will be available soon for preview over coming weeks.

Empowering solution services with new meetings surfaces
Until recently, developers could integrate Teams apps within the constructs of channels, 1:1 chats, and group chats – but not meetings. Now, these new meetings extensibility points provide an opportunity to enable their apps within the scope of a meeting as tabs, in new surface areas like the app panel, through in-meeting app signals for notifications, and access to critical APIs to enable powerful app experiences. Developers will be able to enable these capabilities by configuring Teams app to be available in meeting scope within their app manifest.

Enabling richer collaboration experiences across the meetings lifecycle
Microsoft Teams is the hub for teamwork and with these new meetings extensibility points, developers will be able to enable richer collaboration experiences across the meetings lifecycle. End users will enjoy an enhanced end-to-end meetings experience as they go from scheduling the meeting to attending the meeting to collaborate with meeting attendees after. Below are a few examples of the possibilities with these extensibilities.

Before meeting experiences
Users will be able to add Teams apps during meeting set up. Through the “roles” API, technicians will be able to configure the apps to tailor the experience based on the user’s role/persona (e.g., presenter, attendee, guest, anonymous).

before meeting experiences.png

During meeting experiences
Developers will be able to design how the Teams app uses the app panel (right pane) within a meeting. They can build experiences integrating tools such as adaptive cards, HTML, and other platform capabilities to create an engaging surface for users to interact with. Again, technicians can configure how the apps will behave based on the specific roles/personas in the meeting. The apps themselves will be visible from the meeting tool bar to host tabs.

during meeting experiences.png

Another capability that clients will be able to take advantage of are through in-meeting notifications (content bubbles), where the app will be able to surface important content to the users based on their role/persona.

during meeting experiences2.png

After meeting experience
The benefit of these new meetings extensibility points is that, like today, end users will have benefit of having their apps persist within this meetings surface to continue to use and draw back upon for further collaboration.

after meeting experiences.png

Consistent level of administrative controls and management
While these new extensibility points provide new sets of capabilities, developers can remain confident and leverage their existing toolset to manage Teams apps that integrate in meetings. We’ll be able to continue to have the same controls, tools, and policies to ensure enterprise grade security, manageability, and trust.

Unlocking meetings scenarios together with Microsoft Partners
Meetings extensibility has been a highly requested from both MSP Clients and Managed Service Partners for good reason. There are numerous scenarios across lines of business, industries, and competencies where these extensibility points will unlock opportunities to enhance collaboration and productivity. We’re excited to announce that several of Microsoft’s key partners, including Polly, Open Agora, Miro, iCIMS, and HireVue are integrating these new capabilities in their Teams apps at the time of our anticipated general availability launch later this year – unlocking new scenarios and experiences for Teams users to interact with their apps across the meeting lifecycle.

polly and open agora.png

Polly and Open Agora are apps that allow users to create and distribute polls and surveys to gather data easily for real-time insight and analysis. With the new meetings extensibility points, these partners will be able to build more integrated polling/surveying experiences directly within the scope of meetings.

mirro.png

Miro provides users a virtual whiteboard for visual brainstorming and organization. With the new meetings extensibility points, users will be able to enable these apps across the entire meetings lifecycle for whiteboarding before, during, and after meetings.

icims and hirevue.png

iCIMS and HireVue are talent acquisition and interviewing platforms that provide organizations end-to-end recruiting, interviewing, and hiring solutions. With the new meetings extensibility points, users using these Teams apps will be able streamline and enrich the candidate hiring experience, such as entering interview feedback directly while facilitating virtual interviews.

Design, build, and expand new meeting experiences
Microsoft are excited to provide partners these new meeting extensibility points. As Microsoft roll out the developer preview over the coming weeks, Microsoft invite us to begin integrating your apps with these new extensibility capabilities and look forward to collecting your feedback to help us improve. General availability is expected later this year.

Outlook VS CodeTwo Signatures

Signature Roaming for Office 365

Microsoft have announced changes to the way Outlook stores email signatures expected in Q4 of this year.  As there is a lot of inaccurate information out there, we’ll explain the update and how it compares to third-party email signatures like CodeTwo.

What are the current changes to Outlook stored email signatures?

Email signatures in Outlook for Windows now roam across devices. Traditionally, signatures were stored locally on your Windows device, and users had to recreate the signature on each device used.

The roaming signatures feature will be available to users with mailboxes on Microsoft 365 or Outlook.com. Accounts hosted on on-premises exchange servers, or utilizing POP/IMAP will not be able to roam their signatures at this time. 

What are CodeTwo Email Signatures for Office 365?

This service allows admins to centrally create, deploy and manage email signatures and disclaimers for all users in an organization. In the video below, you can see how difficult this task can be if it is handled by users themselves.

Microsoft 365 admins with provided permissions can use the Manage Signatures App to set up unified signature templates without engaging staff. The app helps create signature templates and rules that specify who and when these templates should be added to emails.

Comparison of Outlook roaming signatures and CodeTwo Email Signatures for Office 365

The new feature changes nothing for companies that use third-party email signature tools because these tools address completely different problems. Take a look at the table below to compare native signature cloud settings in Outlook with CodeTwo’s email signature solution.

 CodeTwo Email Signatures for Office 365Native signature cloud settings in Microsoft Outlook
Will save Outlook signatures in the cloud, like Outlook on the web (OWA), and accessible on all Windows-based PCs
Works with mobile devices and other email clients
Central email signature management for the entire company or selected groups of users
Support for all email clients and devices (including mobiles)
Setting up different signatures for internal and external emails
Signatures inserted automatically based on rules
Email signatures in encrypted messages
Azure Active Directory synchronization (user info automatically added to signatures)
Scheduling email signature campaigns
Delegation of email signature design and management to specific people or teams
Unified visual identity across the entire company
Automatic conversion of plain text emails to the HTML format (signatures in emails sent by mobile devices look the same as those sent from PCs)
Signature editing blocked for all/selected users
One-click customer satisfaction surveys in email signatures
Signatures added/removed by specific keywords in the email body

We hope this article has helped to answer some of your questions regarding your businesses’ email signatures. If you would like to express interest in moving to an Email Signature Management tool like CodeTwo, or request more information on the article, please don’t hesitate to contact us.