OneNote Training

Work with a Quick Note

1. Press Windows+N. This command works whether or not OneNote is open on your computer.

   TIP:  If you have problems creating a Quick Note, click File > Options > Display, and then make sure Place OneNote icon in the notification area of the taskbar is selected.

2. Type your note in the small, Quick Note window.
3. To view the mini toolbar, select the text.
4. To view the ribbon, click … at the top of the Quick Note window.
5. To pin a Quick Note to your screen, in the ribbon, choose View > Always on Top.
6. To enlarge the small window, click Full Page View to enlarge.

Results

By default, the Quick Note is instantly saved as a page in the Unfiled Notes section of the Quick Notes notebook located at the bottom of the list of all your Notebooks.

You can leave it there or move it another notebook later on.

Clip by using OneNote Clipper on Internet Explorer

1. In Internet Explorer, right click on the browser page and choose Send to OneNote.
2. The Select Location in OneNote dialog box appears:
   • To quickly send the page to the default location, the Quick Notes notebook, and then click OK.
   • To choose a different notebook or section, under Recent Picks or All Notebooks select what you want.
   • To choose a different default location, click Always send Web notes to the selected location (customizable later in OneNote options)

   

Results

• OneNote Clipper extracts text from the web page, and in some cases reformats pages that include articles, recipes, and products.
• All clips include a link back to the original web site located at the bottom of the OneNote page.

Record Audio

1. On the ribbon, choose Insert > Record Audio.
2. OneNote adds a recording icon with a timestamp and starts recording.
3. Use the Audio ribbon to manage the recording.

Capture the screen with shortcut keys

1. Arrange the screen, and then do one of the following:
   • To capture the entire screen, press PRTSCN.

     NOTE:  On some keyboards, the PRTSCN key might appear differently.

   • To capture an active window, press ALT+PRTSCN.
2. Go to In OneNote, and then to paste the image, press CTRL+V.

Take a screen clipping

1. Press WIN+SHIFT+S.
2. Drag to select the portion of the screen.
3. Click a location in the Select Location in OneNote dialog box.

Ways to insert pictures

Choose Insert and then in the Images group, do one of the following:

1. To start a screen capture, choose Screen Clipping (press Windows+S).
2. To insert a picture from your computer or network, choose Pictures (press ALT+N, P).
3. To insert a picture from Bing, the cloud, or the Web, choose Online Pictures (press ALT+N, L).

Copy text from an image

1. From a OneNote page, right-click a picture that has text, and then choose Copy Text from Picture.
2. Choose where you want to copy the text, and then press CTRL+V to paste it.

Type a link

• Just type the link, and OneNote will usually recognize it. For example:
  

  TYPE THIS	TO CREATE THIS
  http://www.microsoft.com	http://www.microsoft.com
  www.bing.com	www.bing.com
  file:///Users/Sally/Desktop/Hello.docx	file:///Users/Sally/Desktop/Hello.docx

Add a link to text or an image

1. Select the text or picture you want to link.
2. Choose Insert > Link. (Press CTRL+K)If you selected text, it appears in the Text to display box.
3. In the Address box, type the link, or choose the buttons to browse the web or locate a file.
4. Choose OK.

Edit a link

1. Right-click the link text or image, and then choose Edit Link.
2. Edit the Text to display or Address box, and then choose OK.

Create a table with keyboard shortcuts

1. The easiest way to start a table is to press the Tab key.
2. Type text in the new column.
3. To create another column, press the Tab key, and type text.
4. To create new a row, press Enter in the last cell.
5. To finish, press Enter in the first cell of the last row.

The final results

Try it!

• Create the table above by using the Tab and Enter keys.

Create a table with the ribbon

1. Choose Insert > Table.
2. Move the mouse pointer over the grid to choose the table size, and then click.
3. Use the table ribbon to modify the size, borders, and colors of the table.

Ways to sort a table

1. Position the insertion point in the column you want to sort.
2. To toggle a Header row on or off, Choose Layout > Sort and then choose Header Row.If the first row is treated as a Table header, it is not sorted. Otherwise, it is sorted with the other rows.
3. Choose Layout > Sort, and then do one of the following:
   • To sort from A-Z or 1 to 9, choose Sort Ascending.
   • To sort from Z-A or 9 to 1, choose Sort Descending.
   • To sort only certain rows, select the rows, and then choose Sort Selected Rows.

Convert a table to an Excel spreadsheet

1. Click the table and then choose Layout > Convert to Excel Spreadsheet.
2. An embedded Excel spreadsheet appears.
3. To open in Excel, click Edit.

Add sections

When you create a notebook, it creates a default section for you.

1. To rename a section, double-click New Section 1, type a name, and then press Enter.
2. To create another section, choose the Plus Sign (+).
3. To change the color, right-click the Section tab, choose Section Color, and then choose a color.

Add pages

1. When you create a page, a blank page header is added.
2. To rename the page header, type a title and press Enter.
3. To rename a page, right-click the Page tab, choose Rename, and type a name.
4. To add a page, choose + Add Page.
5. To change the page color, choose View > Page Color, and choose a color.

Add templates

You remember when you put stickers and sketches on your sixth grade notebook. After all, it was your notebook. In OneNote, you can apply templates to fit your personality, style, and frame of mind.

1. Choose Insert > Page Templates.
2. In the Templates task pane, expand the categories.
3. To apply a template, click its name in the list. Press CTRL+Z if you don’t want it. Repeat until you find one you prefer.
4. Click Close (X).