Word Training
Find all how-to-guides and step by step videos below.

Documents and text

What is Word?

With Word on your PC, Mac, or mobile device, you can:

  • Create and format your document with Themes.
  • Review work with Track Changes.
  • Polish your words with proofing tools like Editor.
  • Save to OneDrive, to get your documents from your computer, tablet, or phone.
  • Share your work to chat, comment, and collaborate with others, wherever they are.

Use Word on a mobile device

Edit or create documents from just about anywhere using the Word mobile app on your mobile device.

Install Word on your mobile device

  1. Go to the download site for your device:
    • To install Word on a Windows device, go to the Windows Store.
    • To install Word on an Android device, go to the Play Store.
    • To install Word on an iPhone or iPad, go to the App Store.
  2. Search for the Word mobile app.
  3. Tap Microsoft Word or Word mobile.
  4. Tap Install, Get or Download.

Open the Word mobile app for the first time

  1. On your device, tap the Word app.
  2. Sign in with the account you use with Office 365.

Be productive on the go

  • Create and save your documents on your device or in OneDrive.
  • Edit and format text, even using Styles. Tap the ribbon to see all of your options.
  • Word saves changes you make automatically so you don’t have to worry about losing your work.
  • Share files with your coworkers by sending a link or attachment.
  • Open attached documents from your email and edit or comment on documents directly in the Word mobile app.

Open, view and close documents

Sometimes you only need to open and read a document. Word makes it distraction-free when you use Read Mode.

Open a document

  • Every time you start Word, you’ll see a list of your most recently used documents. Select a document from the list to get started.A list of the most recently used documents is shown.
  • If the document you’re looking for isn’t there, select Open Other Documents.
    Or, if you’re already in Word, select File > Open. Then browse to the file’s location, and select the file you want.

View a document

  1. Select View > Read Mode.
  2. To move from page to page in a document:
    • Use the arrows on the left and right sides of a page.
    • Press Page Down or Page Up, press Spacebar or Backspace, or press the arrow keys on the keyboard.
    • Use the scroll wheel on your mouse.
    • Swipe left or right with your finger on a touch device.Read mode

Close a document

  1. Select File > Close.
  2. If you haven’t saved the document, you will be prompted to do so.

Create a document, use templates and save

Word includes many professional-looking templates for you to choose from. To get started, select one and save it as a document.

Create a blank document

  1. Open Word.
    Or if Word is already open, select File > New.
  2. Select Blank document.

Create a document using a template

  1. Select File > New to find a Word templateA list of available Word templates is shown.
  2. Enter a template type, such as business, resume, or invoice, in the Search for online templates box. Look online if you don’t see a template that suits you.The search box for finding online Word templates is shown.
  3. Select a template thumbnail to see a larger preview. Use the arrows on either side of the preview to scroll through related templatesShows a Report design template preview in Word 2016.
  4. Select Create when you find a template you like.

    NOTE: If you frequently use a particular template, pin it so that it’s always there when you start Word. Point to the template in the list of templates, and select the pin icon that appears below the thumbnail in the list of templates.

Save a document

  1. Select File > Save or Ctrl + S. This will go to Save As if this is the first time saving the document.
  2. Select the location where you want to save the file:

    NOTE: Depending on the accounts already set up in Office, you might not see all of these options.

    • OneDrive – Organization: Save a business document that you might later want to share with partners outside of your team or organization.
    • Sites – Organization: Save a business document to a shared library.
    • OneDrive – Personal: Save a personal document to the cloud or that you want to share with friends or family members.
    • This PC: Save a document to a folder on your computer.
    • Add a Place: Add a new online location.

    Save options in Word 2016

  3. Enter a descriptive name for the file, and select Save.

Convert a PDF to a Word document

When you need to revise a PDF file, there’s no need to recreate it from scratch. Instead, open the PDF in Word and edit it like you would any other document.

NOTE: The PDF-to-Word conversion works best with documents that are mostly text.

Convert a PDF to a Word document

  1. Select File > Open.
  2. Select the PDF file you want to convert, and select Open.
  3. Select OK.
  4. Edit the file in Word.

    NOTE: The converted document might not match the original perfectly. For example, lines and pages might break at different locations.

Convert a Word document to a PDF

  1. In Word, select File > Save As.
  2. Select where you want to save the file.
  3. Type a new File name if you want.
  4. For Save as type, select PDF.
  5. For Optimize for, select an option: Standard or Minimum Size.
  6. Select Open File After Publishing, if you want to open the file after you save it as a PDF.This is selected by default.
  7. Select Save.

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